Turn an email thread into a calendar event

Create a Google Calendar event from Gmail or Outlook with the agreed time and attendees

Still copying meeting details from email?

What this task does

You run this task with Incredible to turn a scheduling thread in Gmail or Outlook into a Google Calendar event. It reads the agreed time and attendees, then gives you a completed event with invitations sent after your approval.

The problem

Operations teams, sales reps, and recruiters often reread long email threads and copy meeting details into Google Calendar by hand. This takes time and makes it easy to miss an attendee or use the wrong time.

The solution

Incredible handles the meetings and calendar job by reading the thread, finding the agreed time and attendees, and filling in a Google Calendar event. After you approve it, the event is created and the invitations are sent.

This is what you give

• Email thread: Can we meet Thursday at 2?
• Event time: Thursday 14 March at 2 pm
• Attendee emails: jane@example.com
• Google Calendar event: calendar.google.com/event/abc123

How it works, step by step

1. Install Incredible. Get the Incredible desktop app for Mac or Windows and drag it into your Applications folder. You only do this once.

2. Press fn and say what you want. Hold the fn key and say it in your own words: “Create a Google Calendar event from this email thread”. Release the key, and Incredible gets to work.

3. Incredible reads the thread and fills the event. Incredible opens the scheduling thread in Gmail or Outlook, finds the agreed time and attendees, and fills a new event in Google Calendar for your approval.

4. Your event is ready in Google Calendar. The Google Calendar event contains the agreed time and attendees, with invitations sent after you approve it.

Frequently asked questions

How can I turn an email thread into a Google Calendar event automatically?
Incredible can read a scheduling thread in Gmail or Outlook and prepare a Google Calendar event automatically. It identifies the agreed time and attendees, fills in the event, and asks for approval before creating it and sending invitations.

Can I create a Google Calendar event from Gmail or Outlook without copying details by hand?
Yes, Incredible can create a Google Calendar event from a thread in Gmail or Outlook without you copying the meeting details by hand. It reads the messages and transfers the agreed time and attendees into the event.

What details are taken from an email thread for a calendar event?
Incredible takes the agreed meeting time and the attendees from the Gmail or Outlook thread. It uses those details to fill a new event in Google Calendar.

Does Incredible send the Google Calendar invitations?
Yes, Incredible sends the Google Calendar invitations after you approve the prepared event. It asks before creating the event or sending anything important.

What happens if the email thread does not contain a clear meeting agreement?
If Incredible cannot complete the calendar event from the Gmail or Outlook thread, it stops and reports what happened. It does not guess at the meeting time or attendees.

Is my email and calendar data used to train Incredible?
No. Customer data from Gmail, Outlook, and Google Calendar is not used to train Incredible.