Fetch supplier receipts for Pleo · Incredible

Fetch supplier receipts for Pleo

Find receipt PDFs in Gmail and attach them to the right Pleo expenses.

Still matching supplier receipts by hand?

What this task does

You run this task with Incredible to find missing receipts for one supplier in Gmail and match them to Pleo expenses. It downloads each matching PDF, attaches it to the correct transaction, and gives you updated Pleo errands plus a report of anything it could not complete.

The problem

Operations staff and finance analysts often search Gmail, compare amounts and dates, download receipt PDFs, and attach them in Pleo by hand. They must check each transaction and upload one PDF at a time.

The solution

Incredible handles inbox and email work by searching Gmail for each Pleo expense, checking the supplier, amount, currency, and date, and downloading the matching receipt. It completes the admin follow-up by attaching exact matches in Pleo and reporting any transaction it skipped or could not finish.

This is what you give

• Supplier name: Acme Inc
• Transaction date: Thursday 14 March
• Amount: 42.50
• Currency: EUR
• Receipt status: Attached
• Issue reason: No exact email match

How it works, step by step

1. Install Incredible. Get the Incredible desktop app for Mac or Windows and drag it into your Applications folder. You only do this once.

2. Press fn and say what you want. Hold the fn key and say it in your own words: “Find missing receipts for this supplier and attach them to the right Pleo”. Release the key, and Incredible gets to work.

3. Incredible matches Gmail receipts to Pleo expenses. Incredible opens Pleo, reads one supplier's missing-receipt expenses, and searches Gmail for exact matches. It follows matching Uber links, uses Google sign-in when required, downloads the PDFs, and finds them in Finder for upload to Pleo.

4. Matched receipt PDFs are attached in Pleo. Completed transaction cards disappear from Pleo's errands list. A final report shows completed items and any skipped or unsuccessful items with the reason.

Frequently asked questions

• How can I automatically fetch supplier receipts for Pleo?
  Incredible can automatically fetch receipts for the supplier you name and attach them to matching Pleo expenses. It reads missing-receipt transactions in Pleo, searches Gmail, downloads the matching PDFs, and uploads them to the correct transactions.

• How does Incredible match Gmail receipts to Pleo expenses?
  Incredible matches Gmail receipts using the supplier, exact amount, currency, and transaction date shown in Pleo. It attaches a PDF only when it can establish an exact match.

• Can Incredible download Uber receipt PDFs from Gmail?
  Yes, when the matching Gmail message contains an Uber receipt link. Incredible opens the link, uses Google sign-in if required, waits for the PDF to download, and uploads it to Pleo. If sign-in requires a human-only step, it pauses for you.

• What happens when a Pleo expense has no exact receipt match?
  The Pleo transaction stays unchanged when no exact receipt match can be established. Incredible reports the skipped item with its date, amount, currency, and the reason it was not completed.

• Does Incredible change other Pleo expense details?
  No. Incredible only uploads matching receipt PDFs to the required receipt area in Pleo. It does not change the category, purpose, comment, approval, attestation, or other expense fields.

• What information is needed to fetch receipts for Pleo?
  You provide the name of the supplier whose receipts you want to fetch. Incredible then processes the current missing-receipt transactions for that supplier in Pleo.

• Is customer data used to train Incredible?
  No. Customer data is not used to train Incredible.

Published Aug 19, 2026 · Updated Sep 3, 2026